One of the least-known but most useful features in Office 95, 97, and 2000 is Microsoft Office Binder, a utility that lets you tie Word documents, Excel worksheets, Microsoft Project files, and PowerPoint presentations together in one file without having to load separate programs. Each piece becomes a section of the binder file.
Using the Microsoft Binder to combine Word Documents, Excel Worksheets and PowerPoint Presentations,
you will find it much easier to print a document that combines details from several Office packages, using Binder. If you have your Microsoft Office Shortcut Bar displayed it is the Icon that looks like a "bulldog clip" – a large paperclip – or you will find it from Start, Programs, Microsoft Binder or Microsoft Office Tools (depending on which version of Microsoft Office you have).
To start Office Binder, point to Programs on the Windows Start menu, point to Office Tools, and then click Microsoft Binder. If Binder isn't there, you need to install it. When you're working with binders, the left pane shows the documents that make up the binder, and the right pane shows the particular document you're working on. To hide or display the left pane, click Show/Hide Left Pane.
You can choose to create a binder based on a template. The documents you add to the binder, called sections, can be new blank documents or existing documents. Use drag-and-drop editing to organize documents in a binder. For example, to make the first document in a binder the last document, drag that document icon to the bottom of the left pane. To add a document to a binder, drag the document from a Windows folder and drop it in the left pane in the binder. To move a document to another binder, drag it to the left pane of that binder.
You can preview or print an individual document in a binder, selected documents in a binder, or the entire binder. You can print the same header and footer for each document in the binder or create different headers and footers for each document in the binder. To work on a particular document, click the document icon in the left pane. You can then work on the document in the appropriate program, such as Word, in the right pane.
If you've already created a binder you want to use for other projects, click Open Binder on the File menu, and then open that binder. To start with a new blank binder, click New Binder on the File menu.
If you've already created a document you want to use for other projects, add the document to the binder template.
Continue adding new documents or existing documents until the binder template contains all the sections you want.
You can print all sections, a single section, or selected sections in a binder.
You can print the same header and footer for all sections or for several sections, and you can print a different header and footer for just one section in a binder. You can also print a binder without headers and footers. Select options on the Header/Footer tab in the Binder Page Setup dialog box (File menu) to create the same header and footer for all sections or for several sections in a binder. When you choose to print all supported sections with the same header and footer, only the visible sections that support binder headers and footers print the header and footer you create. When you create a binder header and footer for selected sections using options on the Header/Footer tab, sections that you don't select print with the header and footer specified in each individual section.
You cannot print a header or footer for a hidden section or for a section that does not support headers and footers. You cannot print a binder header or footer for a document created in a previous version of a Microsoft Office program, such as Microsoft Word version 7.0. You can print a header or footer for an individual section by using the header and footer commands for that section.
The type of document you want to add isn't supported by Office Binder or isn't registered correctly with Microsoft Windows. If the document type is supported by Office Binder (for example, a Microsoft Excel worksheet or chart, a Microsoft Word document, or a Microsoft PowerPoint presentation), you may need to reinstall the program to register the document correctly.
Your printer may not be able to print a binder as a single print job. To print the sections of the binder as separate print jobs and still print the entire binder at one time, click Binder Options on the File menu, and then clear the Print binder as a single job check box. You should only clear this check box if you have trouble printing the binder.
To show the Show/Hide Left Pane button, select the Show left pane and left pane button check box in the Binder Options dialog box (File menu).
If you reset the page numbering in the program that was used to create the section, the binder prints the section starting with that page number instead of using the page numbering you set on the Print Settings tab in the Binder Page Setup dialog box (File menu). For example, if you set the first page in a Word document that is in your binder to print as page 1, the binder page numbering setting does not override this setting. To locate a section with reset page numbering in a binder, you must print each section individually in sequence. Select each section individually, and then click Print on the Section menu. This will show you how each section is numbered.
You must have access to the Internet (for example, you might have access by using a modem and an Internet account through an Internet service provider, or you might have access through a network if you are in a corporation) to open files at an FTP site or on the Internet. If you have access to the Internet, the site might be too busy. Try to open the binder later.
The Refresh Current Page button on the Web toolbar is not available when you work in a binder. If you are working in a binder located on a network or the Internet, and the binder has been open for an extended period, you can close the binder and then open it again to make sure you have the most recent information.
The information on the Statistics tab in the Binder Properties dialog box (File menu) is not updated automatically. To update the binder statistics, select a section in the binder, click Section Properties on the Section menu, and then click the Statistics tab. Repeat this procedure for each section in the binder, and then save the binder.
From Windows Explorer, My Computer, or the desktop, drag the document into the left pane of the binder window. If the binder window isn't divided into left and right panes, click Show/Hide Left Pane.
You can share a binder by placing the binder file on the network where others can access it. If more than one person will work on the binder at the same time, you can use Briefcase to incorporate everyone's changes.
To add a new document based on a template, click the tab for the type of document you want, and then double-click the template you want the document based on, change the Web start page in Office Binder.
When you change the start page in a Microsoft Office program, the new start page used in your Office program is also used in Microsoft Internet Explorer. Internet Explorer cannot display binders.
If you have access to the Internet (for example, if you have a modem and an Internet account through an Internet service provider, or if you are in a corporation and have access through its network), you can open binders on the Internet or anywhere on the Internet from the Open dialog box in your Microsoft Office programs. You can also add FTP sites to the list of available Internet sites. And if your company has an intranet, you can open binders there. In addition, if you have the access rights and the FTP site supports saving files, you can save binders to the Internet from the Save As dialog box in your Office programs.
The Web toolbar is available in your Office programs to make it easy to browse through documents that contain hyperlinks. The Go menu is also available from the menu bar in Office Binder. Use the Web toolbar or Go menu to open a start page or a search page in your Web browser. You can also use the Web toolbar to add interesting documents you find on the Web to the Favorites folder so that you can access them quickly. The Web toolbar keeps a list of the last 25 documents you used the Web toolbar or a hyperlink to jump to so that you can easily return to those documents again.
You can select a group alias as the recipient. However, all members of the group alias are considered one recipient. To route the binder to members of a group alias one after another, route it to the individual members, not to the entire alias. You can change the order recipients will receive the routed binder by changing the order of recipient names in the list. Select the name of the recipient you want to move up or down in the list, and then click the appropriate arrow.
When you route a binder, the binder is sent as an attachment in an e-mail message.
You can have only one custom header or footer per binder. If you create a second custom header or footer, it replaces the first one.
We hope this has given you some insight into a valuable program available for your use. Office Binder can be a very useful tool when you learn to use it to your advantage. For more Microsoft Office tips like these, select one of the following: