Scheduling Backups

A disaster could strike at any time, causing your company to lose some or all of its data. Have up-to-date copies of your information stored off-site. This could save your company in case of fire, earthquake, cyber-terrorist attack, or other calamity.

Five guidelines can help you create an efficient back-up system:

1. Establish a schedule -
Routinely have “BACK UP DATA” scheduled on your calendar. Some back-up software will automatically do this for you. All you need to do is insert your form of media --CD, DVD, tape drive, etc.

2. Back-up before every new installation -
This will allow you to restore all of your old settings in case a new application or operating system reconfigures your system.

3. Store copies off-site -
Consider getting a safe deposit box to store your backup information. If your office is destroyed in a fire or flood, you’ll rest easier knowing your data didn’t get lost with your office equipment.

4. Rotate your back-up equipment -
Never use the same high-speed tape drive repeatedly. If it fails, you will lose all of your data. Rotate between two or three tapes so you still have one to fall back on.

5. Consider a back-up service -
A growing number of Internet Service Providers (ISPs) offer data storage services. If you use a broadband connection (T1, DSL, Cable), consider your ISP as a data storage facility.

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